Organizing a successful golf outing doesn’t have to be stressful or complicated. If you don’t know where to start when planning a Central Michigan golf outing, these 5 tips will help you make the most of your time and meet your event goals.
1. Establish a Clear Purpose for Your Michigan Golf Outing
All golf outings should have a defined purpose, a goal for which the event is being held, whether it’s a charitable fundraising opportunity or a chance to meet up with business colleagues or customers and relax on the course.
If you’re planning a large scale outing, you don’t have to do it alone. Have some coworkers or friends help with organizational tasks and coordinating the event. Make sure at least one of your supporters has golf knowledge, if it’s not you. Your coordinators should be vigilant during the day of the event to keep things on schedule and running smoothly. It’s understandable that in a relaxed atmosphere, guests may get carried away when playing a game — which is the goal of the event, after all, but it’s equally important to stay true to your event’s purpose.
2. Secure Event Sponsors Who Share Your Purpose
During the event planning stage, seek out eligible sponsors who can help fund the event and support your cause. For charitable donations, you can offer advertising for those who will want to contribute. It’s common to offer brand spotlights or sponsorships at each hole of the course, as well as around the event location. You can also use sponsor’s names in promotional materials, on prize items, or at place settings.
Choose sponsors who have a connection with the cause you’re supporting or are important to your community. This will make their contributions, as well as their brand exposure, more meaningful to your guests. You might also consider inviting a representative from a sponsoring business or agency to your event to thank them for their support.
3. Choose the Perfect Venue for Your Central Michigan Golf Outing
Find a venue that will be able to accommodate all guests comfortably and is located in a centralized area. Fewer guests are likely to attend if the venue is difficult to find, is too far away or doesn’t have adequate parking.
Your venue should feature a golf course that is challenging, but will not frustrate novice players, as you want everyone of all skill levels to have a good time. This goes back to your event’s purpose: What kind of experience do you want to create for your guests? Is it a competition, a chance to share a fun and relaxing evening with colleagues, or an opportunity to raise money for a cause you care about?
Other features may help you decide on the perfect venue for your event, including an expansive patio space for guests to share drinks and conversation, a dining service, a banquet hall for tables or dancing, or family-friendly activities. Think about the guests that will be attending your event and what will help them enjoy their time.
When scheduling your Central Michigan golf outing, consider choosing flexible tee times. Particularly if you have a large group size or a range of experience levels, you might consider shotgun tee times. This means everyone would start playing at the same time, on different parts of the course. The advantages of shotgun tee times are that people can start their rounds at the same time, so no one has to wait around to start playing. Also, everyone will finish up around the same time, which will be helpful for keeping the event on track.
4. Always Plan for Extra Food
When in doubt, always plan for more food. It’s not a bad idea to add snacks into the golf outing schedule, including a quick bite before hitting the course, followed by a larger meal after everyone has ended the game. People are happiest when they are well-fed, so be sure to have plenty of options for your golfers to choose from.
You might also consider using an event space at the course for golfers to gather. If it is available, a banquet hall or large patio for evening drinks or food is a great option and more convenient than asking guests to travel to another location after walking around the course for a few hours.
5. Send Golfing Guests Home Happy
It's the little details of the golf outing that will stick with people long after the event is over. Don’t forget to send them home with a memento, like a fun participation trophy or gift certificates from sponsors. Have a ceremony at the end of the event to give out prizes — either serious or lighthearted — such as Wackiest Swing, Longest Putt Time, Most Mulligans, etc. And, of course, be sure to take plenty of photos during the event! Have guests sign up to receive an email later with event memories they can download and keep.
With some careful planning, your Central Michigan golf outing will be a great success! Whether you’re looking for an opportunity to bond with your coworkers or support a charitable cause, be sure to plan your event around a beautiful course, with great food and fun memories.
Bucks Run has the perfect course for your next golf outing. We're more than capable of accommodating 30+ golfers, and would be happy to work with you to tailor the experience to your event. To learn more about our Central Michigan golf outings, stop by and visit us or reach out online.